EXPERT’S TASKS

The Exhibit System Service Provider’s scope of work will include but is not limited to:

• Exhibit System Design and Planning:
  1. Conceptualization and Layout: Collaborate with DOST 7 (through AFOS Foundation) to develop a comprehensive exhibit layout plan based on the anticipated number and size requirements of exhibitors, considering traffic flow, visibility, and accessibility. The plan should include different booth sizes and configurations to accommodate various needs.
  2. Booth Design Options: Provide a range of modular and customizable booth design options.
  3. Floor Plan Development: Create detailed floor plans indicating booth locations, aisle ways, common areas, and emergency exits.
  4. Offering design guidelines for tarpaulin sizes and placement on booth panels.
  5. Technical Specifications: Provide detailed technical specifications for all exhibit system components, including materials, dimensions, electrical load capacity, and safety features.
  6. 3D Visualizations: Present 3D visualizations of the proposed exhibit layout and booth designs to the organizing committee for approval.

• Exhibit System Supply and Installation
  1. Provision of Booth Structures: Supply all necessary booth structures, including wall panels, support systems, and flooring. Ensure that the materials are of high quality, durable, and aesthetically pleasing.
  2. Fascia Boards and Signage: Provide standard fascia boards with exhibitor names and booth numbers. Offer options for customized signage and branding elements.
  3. Printing of Exhibitors’ Tarpaulins
  4. Lighting: Install adequate and appropriate lighting for each booth and common areas. Offer options for additional or specialized lighting as required by exhibitors.
  5. Power Supply: Provide sufficient and safe electrical power supply to each booth, including standard power outlets. Ensure compliance with local electrical safety regulations. Offer options for higher power requirements.
  6. Aisle Carpeting: Supply and install carpeting for all aisle ways to enhance the overall look and comfort of the exhibition area.
  7. Furniture: Offer a range of furniture to be used by exhibitors, such as tables, chairs, counters, and display units.
  8. Installation and Setup: Manage the complete installation and setup of the exhibit system according to the approved floor plan and timelines. Ensure that all booths are correctly assembled and ready for exhibitor move-in.
  9. Quality Control: Conduct thorough quality checks during and after installation to ensure that all components are in good condition and meet the required specifications.

• On-Site Services and Support
  1. Assign a point person to coordinate tarpaulin submissions and installation schedules.
  2. Exhibitor Assistance: Provide a dedicated on-site team to assist exhibitors with any queries, issues, or additional requirements related to their booths.
  3. Technical Support: Offer technical support for lighting, power, and any other issues related to the exhibit system.
  4. Security Coordination: Coordinate with the overall event security team to ensure the safety and security of the exhibition area and the exhibits.
  5. Waste Management: Implement a system for waste disposal within the exhibition area.

• Dismantling and Removal
  1. Dismantling: Manage the efficient and timely dismantling of all exhibit system components after the conclusion of the event.
  2. Removal: Ensure the complete removal of all exhibit structures, materials, and waste from the venue, leaving it in its original condition.

• General Terms and Conditions
  1. The supplier will be responsible for obtaining all necessary permits and licenses to ensure timely installation and dismantling of exhibit systems.
  2. The supplier deploys their qualified electricians/engineers to guarantee compliance standards.
  3. The supplier will comply with all applicable safety regulations.
  4. The supplier will be responsible for any damage to property caused by their equipment or personnel